Privacy Policy

Whiteside County Central Agricultural Society

The Whiteside County Central Agricultural Society (aka: Whiteside County Fair – WCF) respects your privacy and is committed to protecting the personal information entrusted to us. This Privacy Policy explains how we collect, use, maintain, and protect personal information in connection with our programs, activities, events, website, and other services.

1. Information We Collect

Depending on how you interact with the Whiteside County Central Agricultural Society, we may collect personal information, including:

Full name
Mailing and residential address
Telephone number
Date of birth
Social Security number
Information necessary to participate in our programs, activities, events, or services
Other information you voluntarily provide to us

Mobile Phone Number: Demolition Derby participants may be asked to provide a mobile phone number as part of the registration/waiver process. By providing your mobile phone number, you agree to receive a text message from Whiteside County Central Agricultural Society containing a link to your completed waiver. This is a transactional message related to your waiver. Message and data rates may apply. Message frequency: typically one message per completed waiver. Reply STOP to opt out or HELP for help.

We collect only information that we reasonably believe is necessary for legitimate organizational, administrative, legal, or operational purposes.

2. How We Use Personal Information

We may use personal information for purposes including:

Processing applications, registrations, or participation in Society programs and activities
Verifying identity or eligibility when necessary
Communicating with individuals regarding programs, events, applications, or other Society business
Maintaining organizational records
Processing payments or other financial transactions
Meeting legal, regulatory, tax, insurance, or reporting requirements
Administering programs and activities
Preventing fraud, misuse, or unauthorized activity
Protecting the safety, security, and property of the Society and its participants
Responding to inquiries and requests
Fulfilling other legitimate business or organizational purposes

Social Security numbers and dates of birth will be used only when reasonably necessary for legitimate purposes and will not be used for unrelated purposes.

3. Social Security Numbers

Because the Society may collect Social Security numbers, we take reasonable measures to protect this information from unauthorized access, disclosure, use, alteration, or destruction.

Access to Social Security numbers will be limited to individuals who have a legitimate need to access the information for authorized Society business or as otherwise permitted or required by law.

We will not publicly display Social Security numbers or disclose them to third parties except when authorized or required for legitimate business purposes or by law.

4. How We Share Personal Information

We do not sell personal information for monetary consideration.

We may disclose personal information when reasonably necessary to conduct Society business, including to:

Service providers and contractors performing services on our behalf
Financial institutions and payment processors
Insurance providers
Professional advisors, such as attorneys, accountants, or auditors
Government agencies or authorities when required or permitted by law
Organizations or individuals when disclosure is necessary to fulfill an authorized purpose
Other parties with the individual’s authorization or consent

We require appropriate safeguards when reasonably necessary to protect personal information shared with service providers.

5. Protection of Personal Information

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information.

These safeguards may include:

Limiting access to personal information to authorized individuals
Maintaining appropriate physical security
Using reasonable password and account-security practices
Securely storing sensitive records
Securely disposing of records when they are no longer required
Taking reasonable measures to prevent unauthorized access or disclosure

No method of storing or transmitting information can be guaranteed to be completely secure. However, we take reasonable steps appropriate to the nature of the information we maintain.

6. Retention and Disposal

We retain personal information for 12 months or less, only as long as reasonably necessary to fulfill the purposes for which it was collected, comply with applicable legal and record keeping requirements, resolve disputes, maintain appropriate organizational records, and protect the Society’s legitimate interests.

When personal information is no longer required, we will take reasonable measures to securely dispose of or destroy it.

7. Illinois Privacy

The Whiteside County Central Agricultural Society is located in Illinois and seeks to comply with applicable federal, state, and local privacy and data-security requirements.

Illinois residents may have rights regarding their personal information depending on the circumstances and the laws applicable to the Society’s activities.

Nothing in this Privacy Policy is intended to limit any privacy rights provided to individuals under applicable law.

8. Accuracy of Information

We seek to maintain accurate and reasonably current personal information.

If you believe that information we maintain about you is inaccurate or incomplete, you may contact us using the information below and request that the information be corrected.

9. Children’s Information

Our programs and activities may involve children and families. When we collect information about minors, we will handle that information in accordance with applicable laws and the purpose for which the information was collected.

Parents or legal guardians may contact us regarding personal information collected from or about their children.

10. Third-Party Websites

Our website or communications may contain links to websites or services operated by third parties.

The Whiteside County Central Agricultural Society is not responsible for the privacy practices or security of third-party websites. We encourage individuals to review the privacy policies of third-party websites before providing personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, programs, services, or applicable laws.

Any changes will be reflected by updating the “Last Updated” date at the top of this Privacy Policy.

12. Contact Us

Questions regarding this Privacy Policy or our handling of personal information may be directed to:

Whiteside County Central Agricultural Society

Address: 201 W. Winfield St, P.O. Box 88, Morrison, IL 61270

Phone: 815-772-7329

Email: whitesidefair@gmail.com

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